New transaction data

If you move to an empty transaction line (last line on the screen), or click on the icon, or double click on a transaction, the following screen appears:

in this screen it is critical that you fill in all relevant fields. Especially the category, type of payment and date. This data is the foundation of the report module.

Following is a list of the fields and their use:

Description of the transaction. The program guesses your intention and fills in the description based on other transactions. This means that after entering several transactions, you will have to type much less for the next transactions.

Description

Amount paid

Expense

Amount received

Income

Type of payment: Cheque, Bank transfer, Credit…

Type

Cheque number, or any other reference data relevant.

Reference

This might be the most important field of all. The report module uses this data to summarize the transactions, and build the report. If some categories are missing or you wish to add some, click on the “Editing” button to Edit the categories.

Category

Some transaction can be entered as periodic. This means that instead of typing 10 time the same transaction (for 10 monthly payments for example) you can type 1 periodic transaction with a period of 1 month, and 10 iterations.

Times

The time between one periodic transaction to the other.

Each

The date for this transaction, or the first date for periodic transactions.

Date

When you choose a periodic transaction, the following option screen becomes available:

This is the number of times that the transaction is repeated, and the period between transactions.

Remember that once a periodical transaction is entered and appears in the transactions screen, each iteration of the transaction becomes a discrete transaction (they are no longer a group).