To produce a cheque, just fill in all the necessary details in this screen and click on the “print” button.
each field has it purpose as follows:
The amount in words and digits
You just type in the amount in digits, the program will automatically fill in the sum in words.
Address for recipient
The address is printed on the cheque attached paper, to be folded and placed into a windowed envelope.
For your information: a double click on the recipient’s name field, opens this recipients database screen:
The recipients database screen
in this screen you may fill in recipient’s details that will be printed on the paper attachment of the cheque.
The “for” field
This field is used for the current cheque only and is not saved in the system for later use. It will be printed on the attached cheque paper and be deleted afterwards.
The usage of this field is to keep hardcopy track of what the cheque was for.
Selecting the account for this cheque.
You may produce cheques from different accounts, just select from the list the desired account, and remember to change the cheque paper on the printer to the correct one!
Referencing a cheque to a category.
Before you produce the cheque (printing it), it is necessary to select the desired category for this cheque. This is crucial for future reports.
The calculator
The calculator helps calculating amounts with or without vat. As a part of the account definitions you have entered at the installation process, you have also entered the vat rate that is custom in your country. This value is used to calculate the sums in the calculator unit.
You mat fill the numbers in any field you desire, and the other fields will calculate themselves accordingly.
The “Reset” button clears all the fields.
The “Move to cheque” button, copies the total amount to the cheque, and completes the sum in words.