Special transactions:

A bank balance transaction

This transaction is special. It will always appear in gray on the screen, and it is used to calculate the true balance in the bank. Until you remember to add a bank balance transaction for the first time, a “nag” screen will keep reminding you to do so:

This is important for the operation of the program. The bank balance is calculated from one bank transaction to another, and the difference between the calculated balance and the next bank balance transaction is displayed on the gray panel beside it. A difference larger then 0 means some transactions are forgotten.

Bank balance and unperformed transactions

When the bank pages are received (by mail, printer, fax or internet) you should go over the transactions and update the Cash 2000 program database. When all the transactions are updated (or if they were already there but were not yet performed) you should do a bank matching action. This means that you should go over your transactions and click on the “Match” column on the left. A click marks the transaction as “ok” (meaning that it has be performed – see that the transaction is now grayed) and another click un-marks it.

Take a look in the following screen portion:

The purple color makes it easy to see that the “Nanny” payment is overdue. She got a cheque a long time ago but did not cash it yet.

The overdue transactions are only visible when a “Bank balance” transaction is present, and the transaction screen is sorted by date.